Graymar Business Solutions

Court Room Recording II

Posted by admin

September 27th, 2010

The digital audio recording process in a hearing environment starts with the entry of case information into a case management system. This system contains all the information required create the case itself: case name, case number, participant names, and other case specific information. This information enables the hearing board to assign an Administrative Law Judge or Hearing Officer to the case and schedule the hearing on a docket location.

Many audio recording applications require the Administrative Law Judge or Hearing Officer to manually enter the case information to initiate the recording process. The Encompass Pro Suite includes the ICM application, an Interface to Case management utility that automatically transfers the case information from the case management system to Encompass. The hearing official merely needs to click on the case from a display of the docket to start the recording process. The case audio is created with links to the relational database that is the intelligence behind the application.

These links mean that the case audio may be located by a number of parameters such session name, case name, case number, date/time, location, hearing official name and participant names. The easy search features ensure that hearing board officials and the public can locate and access relevant audio, all based on information moved seamlessly from the case management system to the Encompass recording application.

Next week we’ll continue with the recording process and how the hearing official can manage the process of identifying speakers and events, evidence presentation, and case annotations.